Every control owned, scheduled, and evidenced. Without the annual scramble.
Compliance Workflow puts your management system into practice. Every control has an owner, a frequency and an evidence requirement, and the platform captures, links and verifies the evidence as the work happens.
- Owned by role, not person
- Captured on mobile
- Verified, not assumed
Compliance is a system you operate, not a manual you file.
Written down, then forgotten
Most management systems live in a quality manual and run from memory until a month before the audit. Compliance Workflow makes the system operate every day instead.
Every control has an owner
Each control is a workflow: who owns it, how often it runs, what evidence it produces, how it is verified. The platform schedules the work and flags anything missed.
The pack assembles itself
Evidence is captured, linked to the clause and verified as you go. By the time the auditor arrives, the evidence pack is already there.
Your management system, operating itself.
Control library
Pre-built controls for ISO 9001, 14001, 45001 and 27001, each mapped to the clause it satisfies. Customisable per your scope.
Scheduled evidence capture
Each control runs on its required frequency. The owner is notified. Evidence is captured in-platform or via mobile.
Gap surfacing in real time
Any missed evidence, overdue control, or unverified closure surfaces on the live readiness score immediately.
Assignment by role
Controls are assigned to roles (Quality Manager, Site Supervisor, HSE Lead), not individuals. Personnel changes do not break the system.
Mobile evidence capture
Site-based controls are completed on mobile. Photos, signatures, GPS, and timestamps captured automatically.
Verification queue
Captured evidence flows to a verifier (typically the QHSE Manager) who confirms it satisfies the clause. Nothing is taken on trust.
Three steps.
Define your control set
Start from the pre-built library for your standards. Adjust frequencies, owners, and evidence requirements to your scope.
Operate continuously
Controls run on schedule. Evidence is captured, verified, and linked to the clause. The readiness score reflects the live state.
Surveillance audit
Generate the evidence pack on demand. The auditor sees a system that has been operating, not one assembled in a panic.
“We used to spend the last three weeks before surveillance chasing evidence. This year I generated the pack on a Friday afternoon and the audit was a conversation.”
Every framework you hold.
Common questions.
Is this just task management?
No. Task tools track that something was done. Compliance Workflow verifies that the evidence satisfies the clause and links it to the readiness score and the gap analysis.
How long does it take to configure?
The pre-built control set for a single standard is operational in 2 to 3 days. Customisation to your scope typically adds a week.
What if a control owner leaves?
Controls are assigned to roles, not people. Reassigning a role takes one click and preserves the entire history.
Does it work offline on site?
Yes. Mobile evidence capture works offline and syncs when connectivity returns. Timestamps and GPS are preserved.
See your controls running before your next audit.
We will set up your control set against your standards on the call, so you can see the system operate. No prep, no obligation.