Controls, evidence, and gaps managed as a continuous workflow, not an annual scramble.
Compliance Workflow operationalises your management system. Every control has an owner, a frequency, and an evidence requirement. Every piece of evidence is captured, linked, and verified against the standard.
Average controls under continuous management per customer: 312. Average reduction in pre-audit preparation time: 87 percent.
Compliance is a system, not an event.
Most management systems are written down in a quality manual and then operated from memory until a month before the audit. Compliance Workflow makes the system itself operational, every day.
Each control required by the standard is defined as a workflow: who owns it, how often it runs, what evidence it produces, and how it gets verified. The platform schedules the work, captures the evidence, and flags anything that has not happened.
By the time the auditor arrives, the evidence pack writes itself.
What it does, end to end.
Pre-built controls for ISO 9001, 14001, 45001 and 27001, each mapped to the clause it satisfies. Customisable per your scope.
Each control runs on its required frequency. The owner is notified. Evidence is captured in-platform or via mobile.
Any missed evidence, overdue control, or unverified closure surfaces on the live readiness score immediately.
Controls are assigned to roles (Quality Manager, Site Supervisor, HSE Lead), not individuals. Personnel changes do not break the system.
Site-based controls are completed on mobile. Photos, signatures, GPS, and timestamps captured automatically.
Captured evidence flows to a verifier (typically the QHSE Manager) who confirms it satisfies the clause. Nothing is taken on trust.
From first run to ongoing operation.
Define your control set
Start from the pre-built library for your standards. Adjust frequencies, owners, and evidence requirements to your scope.
Operate continuously
Controls run on schedule. Evidence is captured, verified, and linked to the clause. The readiness score reflects the live state.
Surveillance audit
Generate the evidence pack on demand. The auditor sees a system that has been operating, not one assembled in a panic.
We used to spend the last three weeks before surveillance running around chasing evidence. This year I generated the pack on a Friday afternoon and the audit was a conversation.
Where this module is used.
Questions buyers and practitioners ask.
Is this just task management?
No. Task tools track that something was done. Compliance Workflow verifies that the evidence satisfies the clause and links it to the readiness score and the gap analysis.
How long does it take to configure?
The pre-built control set for a single standard is operational in 2 to 3 days. Customisation to your scope typically adds a week.
What if a control owner leaves?
Controls are assigned to roles, not people. Reassigning a role takes one click and preserves the entire history.
Does it work offline on site?
Yes. Mobile evidence capture works offline and syncs when connectivity returns. Timestamps and GPS are preserved.