Controlled documents, version-controlled, with approvals and expiry tracking.
A document control system built for ISO management systems. Every policy, procedure, register, and record lives in one vault with version history, approval workflows, scheduled reviews, and expiry alerts.
Average reduction in uncontrolled-document findings at surveillance audit: 94 percent. Average documents under control per customer: 1,200.
The single biggest source of audit findings is document control.
Surveillance audits do not usually fail on technical content. They fail on documents that are out of date, missing version numbers, sitting in three different SharePoint folders, or approved by someone no longer in the business.
Document Vault is the controlled environment ISO clauses 7.5 and equivalent require. Every document has a single source of truth, an owner, an approver, a review cycle, and a complete history.
It is not a file storage product. It is document control.
What it does, end to end.
Every revision is preserved. Previous versions remain accessible for audit but only the current version is presented to users.
Define approvers per document type. Changes route automatically. Nothing is published without the documented sign-off the standard requires.
Every controlled document gets a review cycle. The owner is alerted before expiry. Overdue reviews surface on the readiness dashboard.
Documents are tagged to the clauses they satisfy. The Vissi Audit gap analysis uses this mapping to verify coverage.
Where the standard requires personnel to be aware of a document, the vault records and reports who has read and acknowledged it.
Generate the complete controlled document register, with version history and approval trail, in one export. Hand it to the auditor.
From first run to ongoing operation.
Bring your documents in
Bulk import from Google Drive, SharePoint, or direct upload. Existing documents are inducted with their current version preserved.
Set the rules
Define owners, approvers, review cycles, and clause mappings. Templates are provided for ISO 9001, 14001, 45001 and 27001.
Operate
Changes flow through approvals. Reviews are scheduled. Expiries are flagged. The vault stays clean without anyone policing it.
Our last surveillance audit returned zero document control findings. The two before that returned eleven and nine respectively. Same business, same auditor.
Where this module is used.
Questions buyers and practitioners ask.
Do I have to rewrite my existing documents to use it?
No. Document Vault inducts your existing documents in their current form. You add the metadata (owner, approver, review cycle, clause mapping) on the way in.
Can we still edit in Word?
Yes. You check a document out, edit it in Word or Google Docs, and check it back in. The vault tracks the revision and routes the approval.
What happens to the SharePoint folders we used before?
Most customers keep SharePoint as a working area and use the vault as the controlled environment. The vault is the source of truth for the audit.
Is there a document limit?
No. Pricing is per framework, not per document or per user. Bring everything.