One controlled vault. Version-controlled, approved, current.
Every policy, procedure, register and record in one vault with version history, approval workflows, scheduled reviews and expiry alerts. The controlled environment ISO clause 7.5 requires, not a shared drive.
- Single source of truth
- Approvals enforced
- Reviews scheduled
The most common audit finding is document control.
It is what fails audits
Surveillance audits rarely fail on technical content. They fail on out-of-date documents, missing version numbers, and approvals by someone no longer in the business.
A single source of truth
Every document has one owner, one approver, a review cycle and a complete history. The current version is the only one users ever see.
Stays clean on its own
Reviews are scheduled, expiries flagged, approvals routed automatically. The vault stays controlled without manual chasing.
Document control, the way the standard means it.
Version control with full history
Every revision is preserved. Previous versions remain accessible for audit but only the current version is presented to users.
Approval workflows
Define approvers per document type. Changes route automatically. Nothing is published without the documented sign-off the standard requires.
Scheduled reviews and expiry alerts
Every controlled document gets a review cycle. The owner is alerted before expiry. Overdue reviews surface on the readiness dashboard.
Clause linking
Documents are tagged to the clauses they satisfy. The Vissi Audit gap analysis uses this mapping to verify coverage.
Read receipts and acknowledgements
Where the standard requires personnel to be aware of a document, the vault records and reports who has read and acknowledged it.
Audit-ready export
Generate the complete controlled document register, with version history and approval trail, in one export. Hand it to the auditor.
Three steps.
Bring your documents in
Bulk import from Google Drive, SharePoint, or direct upload. Existing documents are inducted with their current version preserved.
Set the rules
Define owners, approvers, review cycles, and clause mappings. Templates are provided for ISO 9001, 14001, 45001 and 27001.
Operate
Changes flow through approvals. Reviews are scheduled. Expiries are flagged. The vault stays clean without anyone policing it.
“Our last surveillance audit returned zero document control findings. The two before that returned eleven and nine. Same business, same auditor.”
Every framework you hold.
Common questions.
Do I have to rewrite my existing documents to use it?
No. Document Vault inducts your existing documents in their current form. You add the metadata (owner, approver, review cycle, clause mapping) on the way in.
Can we still edit in Word?
Yes. You check a document out, edit it in Word or Google Docs, and check it back in. The vault tracks the revision and routes the approval.
What happens to the SharePoint folders we used before?
Most customers keep SharePoint as a working area and use the vault as the controlled environment. The vault is the source of truth for the audit.
Is there a document limit?
No. Pricing is per framework, not per document or per user. Bring everything.
Get every controlled document into one vault, version-controlled and approved.
Bring a folder of your existing documents and we will show you the vault inducting them, on the call. No prep, no obligation.